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I recently started to incorporate Emacs as part of my workflow. Specifically, I am looking forward to a system that allows me to maintain and manage my bibliography. For this purpose I am now using org-ref with ivy as the completion system. Coming from using Zotero, I like having short bibkeys (eg. Author2021) as in this format it is easier to the eye in latex documents. On the other hand, I like my pdf files named with a more descriptive text such as Author 2021 - The title of the publication.pdf as I systematically find myself looking for files through the OS.

I have been able to accomplish the former (short bibkeys) by defining a function to be run when the system calls bibtex-generate-autokey. For example, when I call org-ref-clean-bibtex-entry. However, I haven't been able to even look at the right place in the documentation to have a different pdf naming convention.

Any help towards this dual goal is greatly appreciated as my understanding and experience with lisp is very limited.

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    How are you generating your .bib entries?
    – Tyler
    Jun 28 '21 at 20:21
  • I am using org-ref for this. Like adding through arxiv identifiers, DOIs, or weblinks.
    – agarbuno
    Jun 28 '21 at 20:23
  • The Emacs tools (org-ref, helm-bibtex, ivy-bibtex) I'm familiar with assume your pdfs are named to match the bib key. I don't know a straightforward way to support short bib keys and long pdf file names at the same time.
    – Tyler
    Jun 28 '21 at 20:27
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I guess the best way to do this would be along these lines:

  1. Write a function that takes a bibtex key and generates the pdf filename you want, e.g. it looks up the bibtex entry, gets the authors, year and title, and constructs a legitimate filename from them. There might be lots of corner cases to deal with latex markup in author names and titles. I think this function should return the full path to where the file will be.

  2. Set the value of org-ref-get-pdf-filename-function to the name of the function in 1.

I think that will cause newly added pdf files to have the name you want.

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  • Easiest (and most reliable) would be to just grab the BibTeX name for the entry: They can't contain funky characters, and must be unique (at least in your *.bib file(s)). Easy to extract from the entry, as a bonus.
    – vonbrand
    Jun 29 '21 at 3:11
  • Thanks a lot @john-kitchin. I'll try to implement what you suggest. I might take a while for me to set it up. I'll make an update here as soon as possible.
    – agarbuno
    Jun 29 '21 at 16:54

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